Our Philadelphia Wedding Planner’s Checklist

Our Guide to Planning the Perfect Wedding Day

Philadelphia wedding planners don’t come any more organized, thorough, or diligent than those at The Rittenhouse. They know the time, effort and attention to detail that it takes to bring your big day to life. This Philadelphia wedding checklist is based on their years of combined experience and includes the key steps they follow to orchestrate the big day, based on a 6-12 month timeline.

To start planning your wedding day with us, please complete a request for proposal.

Use this checklist to make your Philadelphia wedding planning seamless:

Six Months to One Year ahead:

  • Set your budget
  • Choose ceremony and reception locations
  • Compile guest list and organize addresses
  • Choose a band
  • Choose a florist
  • Choose a photographer and videographer
  • Choose your attendants
  • Book your officiant
  • Plan your honeymoon
  • Send "Save the Date" cards, if using
  • Send hotel reservation notices with "Save the Date"
  • Register for gifts
  • Shop for your wedding dress
  • Set up room blocks for out-of-town guests
  • Book rehearsal dinner venue

Four to Six Months ahead:

  • Arrange wedding day transportation
  • Order stationary, including thank you notes
  • Purchase wedding rings
  • Purchase or reserve groom's attire
  • Choose your attendants' attire
  • Choose gifts for the wedding party
  • Book your hair stylist and make-up artist

Two to Four Months ahead:

  • Discuss food and beverage details with your catering manager and plan your tasting
  • Discuss ceremony/service
  • Send invitation envelopes to calligraphers
  • Schedule time to mail invitations approximately 6-8 weeks prior to wedding
  • Confirm honeymoon itinerary
  • First dress fitting

One to Two Months ahead:

  • Have programs printed
  • Obtain your marriage license
  • If you intend to change your name, prepare the necessary documents
  • Try out hairstyle and make-up

Two Weeks ahead:

  • Final dress fitting
  • Begin creating your seating plan
  • Inform caterer of guest count

One Week ahead:

  • Finalize seating plan
  • Pick up dress
  • Confirm details with caterer and sign-off on catering documents
  • Make photocopies of passports and give your relatives your itinerary in the case of an emergency
  • Pack for your honeymoon

One Day ahead:

  • Manicure and Pedicure
  • Confirm transportation arrangements
  • Rehearse ceremony
  • Hold rehearsal dinner, distribute gifts to wedding party
  • Prepare gratuity and payment envelopes and arrange for someone to distribute

On Your Wedding Day:

Enjoy every moment - we'll be taking care of the details!